• Removal of code that is no longer useful
  • The obsolete legacy event API endpoints /api/2.2/events, /api/2.3/{entityAlias} and /api/snippet-deprecated/* have been removed. The logging of API calls has also been removed.
• Transfer checkbox "Show available tickets" and "Registration period"
  • Additional fields for events have been added to the API:
    • Available tickets
    • Registration from
    • Registration to
    • Cancellation until
    • Event images Alternative text
• Media library - transfer of the relevant new fields
  • New API endpoints have been developed for the media library. Images and downloads have been made backwards compatible.
  • The endpoints have changed. The following endpoints have been implemented for the SonataMediaMedia resource. All endpoints require a valid API key in the X-AUTH-TOKEN header for authentication.
    • Overview of the media (GET Collection)
    • Individual view of a medium (GET Item)
    • Create new medium (POST)
    • Update medium (PATCH)
    • Download media file (GET Resource)
  • Please note: Customer APIs must be customised if images and attachments are to be written via API.
  • Further/detailed information can also be found in the documentation on the API platform. Please do not hesitate to contact us directly if you have any questions.
• Hiding API authentications that are not implemented/used
  • The API page now only shows the available options under "Available authorisations": "apiKeyHeader" and "apiKey".
• Writing entries in the waiting list
  • There are separate API endpoints for creating and changing "EventSubscriber".
  • Only one waiting list can be created for each event.

• Transfer of the new fields of the two-stage approval process also via API

• An error in the API area has been fixed: Dependent data records (e.g. images, tickets) were delivered via the API even if the associated event was not visible (unpublished, archived).
• An error in the waiting list area has been fixed: If a person was manually added to the waiting list by the administrator, the move-up button was previously blocked because the email address was not verified. The administrator process itself now counts as a confirmation for unverified e-mail addresses and thus a manual move-up is possible.
• An error in the event management area has been fixed: The deletion of ticket categories is now prevented if they are used in at least one event.
• An error in the system emails area has been fixed: Superfluous cancellation emails for the last cancellation have been removed. From now on, only one cancellation information will be sent to the participant or customer.
• Fixed an error in the profile area → Order overview fixed: The cancellation invoice page in the order details was displayed empty.
• Fixed a bug in the order system area → Payment information fixed: Individual payment details are now correctly validated in the order process.
• Fixed an error when attaching an attachment for a payment method → If you had stored individual attachments within the ordering system → Payment methods for a specific payment method, which should be sent with the order, we ask you to upload the file again to the payment method or contact us if you need support in storing the attachments.
• An error in the profile deletion area has been fixed → Participant data is not taken into account when deleting the profile.
• An error in the waiting list area has been fixed → Move-up procedures can be deleted again via the "bin icon"
• An error in the frontend display area in the shopping cart has been fixed: Cancellation conditions are now displayed correctly in the form of e.g.: 3% + 10€.
• An error in the participant details area has been corrected → saving was no longer possible for the mandatory field "File upload".
• Fixed an authorisation error when calling the importer.

• Performance improvement when creating succession procedures → the system has been optimised to shorten loading times.

Event management

• Events - Event editor
  A new field has been implemented in the event form: Event editor. All backend users of the respective clients can be selected. There is an additional column in the event overview that shows the person responsible. In the course of this, an API field "responsibleUser" was added so that this field can also be transferred via API.
  There is a new tile "My events" in the dashboard, in which the respective events of the logged-in user are displayed (for which the user is entered as "event editor") and it can be forwarded to an event via quick jump.
• Display of "involuntary" cancellations in the participant overview
  There is now a distinction between unknowingly cancelled and knowingly cancelled by the participant. If a participant has not received a ticket due to a lack of ticket confirmation by email, i.e. has been automatically cancelled by the system within a deadline (involuntarily), this is shown in the participant details for the event. A red pill with the text "Registration not confirmed" is displayed in the "Ticket cancelled" column.
• E-ticket: Enable participation even without payment
  You can now configure system-wide and at the client whether unpaid tickets can be scanned. If the setting is set to "no", the ticket cannot be cancelled without payment. If the setting is set to "yes", the user is first informed by the system that the ticket has not been paid for and can still validate the ticket.
• Extension of the participant details: Formatting & links & descriptions
  The "Description (HTML)" field is displayed for checkbox fields. If filled in, the content is displayed in the registration form instead of the text description. Below this is the "Description" field. If filled in, the content is displayed in the registration form under the respective field.
• Control display of available tickets (yes/no) via checkbox
  In the event form in the "Event type" area, a field "Show available tickets" is offered which controls that this information is displayed in the frontend in the event list.

Ordering system

• Automatic move-up also for registrations with shopping basket
  The automatic release for the waiting list is now also possible for events with bookings.
• Seller selection when editing clients
  When creating a client, it is mandatory to select a seller.

General

• Revised event form (backend)
  • Removed the "Specify time" option for appointments
  • Optimised spacing between start and end date/time for better readability
  • "Message if no order possible" area available for all registration types and placed below the registration types
  • Contextual description texts have been introduced in all areas of the form. These can be shown or hidden by clicking on the question mark icon. In addition, the help icon next to the language selection shows/hides all descriptive texts on the page.
  • Adjustments have been made in the "URL segment" area:
    • A fixed, non-editable prefix(https://...) has been introduced
    • The field is now editable with a pencil icon
    • A reload button for regenerating the URL based on the headline has been implemented
  • The short description, description and internal description are now displayed with CKEditor
  • The "New" button for multi-select fields is always placed on the right
  • The active status is automatically updated when scrolling and the current position in the form is highlighted
  • The tab navigation to navigate between the areas is now fixed on the left side
  • The menu items have been moved to the left to improve usability
  • A uniform colour scheme has been implemented: white background, section headlines and field labels in purple (excl. help texts), the active menu item is highlighted, the remaining content and separators are displayed in black.

• New API functions
  API functions for creating, changing and deleting data records have been added:

  • Events (including dates, ticket/price categories, event images, information and downloads)
  • Event lists
  • Event locations
  • Event categories
  • Target groups
  • Ticket categories
  • Organiser
  • Filter categories
  • Sponsors (including logo upload)
  • Presenters
  • Contact persons

  In addition, API functions for creating, changing and deleting event participants (tickets) and an API function for creating, changing and deleting ticket restrictions and decisions have been added.
  The authorisation to create/change and delete data records can be configured for each API key.
  The documentation is available at https://IHREDOMAIN.com/api.
  External systems can be entered under System > Messenger > Webhooks. For defined events, a corresponding message is then sent to them as a "POST request".
  The API has been expanded to include the endpoint for additional items ("/api/event_ticket_additional_items" and "/api/event_ticket_additional_items/{id}"). The individual tax amounts of the individual order items are recorded directly on this.

• Revised dashboard
  The Campus Events backend dashboard has been revised and redesigned. There are several tiles that provide an overview of various Campus Events functions. The following tiles are displayed: an overview of booked vs. cancelled tickets, event participations, event approvals and an overview of events for which the user is the current editor ("My events"). There is also an overview of users (e.g. new or inactive users). The existing tiles have been adapted: published events, circular mails sent and (as before) income from the ordering system are now displayed. The overview of the current tasks of the respective user remains the same, but is simply displayed in a table. New user groups have been created for this purpose.
• Statistics for events/finances/participants (BETA)
  A new menu item "Statistics" has been implemented. Various statistics relating to campus events can be called up in this area. Statistics on event details, event turnover, participant details and event capacity utilisation have been implemented. Various filters can be used to influence the output of the statistics results. It is also possible to export the various statistics.
• Plausibility check of the e-mail address
  By system setting, e-mail fields in the frontend for ordering and quick registration are duplicated and checked for equality.
  The setting must be made under Configuration > Settings > Event management. If typing errors are made in the repeat field, the field is emptied to ensure that the user accepts the email entered above 1:1. If the character string ### is entered in the repeat field, the email address entered above is automatically copied 1:1. Please contact Support if you would like to make this setting.
• New user groups for the dashboard
  Two new user groups have been created: "Dashboard Statistics Hero" (shows all tiles) and "Dashboard Statistics" (shows the tiles: My Events, My Tasks, Booked/Cancelled Tickets, Event Approvals and Event Attendance).
• User-defined master data for fixed values
  Under Configuration -> Master data, new selection options can now be added for values that are actually fixed, such as salutation or gender.
  When defining new values, the name and a key are specified. The entries can be sorted and are then displayed in this order.
• New marketing and SEO settings
  Short links and QR codes are now generated for each event. These can be found in the ad view (click on "Ads" in the event overview). Redirects can now also be maintained. These can be found under Configuration -> Redirects.
• Sort order for API endpoint "/events/{id}"
  The API endpoint "/events/{id}" now outputs the "dynamicAttributes" data in sorted order (according to the sort order in the backend). All other endpoints output "dynamicAttributes" (if available) in alphabetical order.
• Adjustment of the authorisation for the checkboxes "Published", "Completed" and dropdown "Cancelled" in the event form
  A separate authorisation group "Events Status Hero" has been developed, which authorises the publication, completion and cancellation of an event.
• Expansion of the old snippets function
• Adjustments to the search engine settings (SEO) within the event form
  For newly created events, the two SEO settings are initially set to "Yes".

Shibboleth

• System setting to prohibit the registration of users outside of Shibboleth
  Login and registration are controlled separately. There are two settings for this in the configuration in the "Frontend users" area: "Local registration" and "Local login". If this setting is deactivated, login or local registration is not possible or only possible via external login providers. Please contact support if you would like to change this setting.

• Fixed a bug in the task area that displayed all tasks for all users, despite client assignment.
• A validation that prevented data from being subsequently edited in the approvals area has been switched off. It is now possible to edit broken data if the order has already been validated.

Event management

Enhancements & new functions

• One-step approval process for participation in events

  The implementation of the one-step approval process now enables automatic client assignment for users, including front-end users. Assignment is based on any user attribute, for example via the suffix of an email address, the Shibboleth identifier or another transferred attribute. This can be configured by BrainAppeal in the system settings. The approval process has been expanded to include client-dependent decision logic. It can be configured whether the decision depends on the client of the event or the registering user. In addition, a new overview of all pending decisions is available, which can optionally be filtered by event. The existing user group "Events > Participant restrictions decision maker" is used to make the decisions. Participants are automatically assigned to the correct client and only authorised persons can see and decide on registrations for their client. Decisions are final and correspond to the existing moderated approval process in the frontend.

• Copying users including their rights
  When copying, the fields are prefilled with the old user data and must be filled in accordingly with the new user data. All user data and the linked user groups are also copied. The system validates that both the user name and email are unique. The necessary authorisation for copying is the "System > User Hero" group.
• Authorisationto import
  A new user group "Importer" has been created in the Campus Events authorisation area. This enables the user to import event data.

Ordering system

• Switch off intermediate page "You have added the following items to the shopping basket" by default
  The following adjustment has been made in the backend in the "Configuration" area in the "Ordering system" group to avoid additional steps in the ordering process and to ensure clear user guidance: The setting "Confirmation added to shopping basket" has been set to "No" by default.
• Order details in the backend / My orders
  Web links are now opened in Campus Events in an external browser window. This applies, for example, when a backend user views an invoice notification in the email log and clicks on Order details. This makes it easier for the user to see which area of Campus Events they are in. The feature only affects the email log area.

• Paid status for participant cancellation
  In Campus Events there is no explicit field "paid=yes/no". The value was a dynamic calculation from the invoice amount - sum of all bookings. However, as an offsetting entry was made for cancellations, this resulted in a misleading display. For this reason, the field was replaced by the "Open amount" field. The same information is now transmitted, but now with the correct wording.

  If you use an API connection in the accounting system area, the following adjustments must be made:
  Fields no longer required in the invoices area are: paid, paidAmount and paidAt
  New fields are: openAmountToPay and latestReceiptDate

  Fields no longer required for orders are: paid, paidAmount
  New fields are: openAmountToPay

General fields

• Request cancellation > User guidance in the frontend
  A note has been added to the pop-up about the need for an administrator to approve a cancellation if a user wants to cancel an event ticket from the profile using the "Cancel" button. In the past, it was not clear that an approval process had to be completed before the ticket could actually be cancelled. This applies to events for which the "Request" option was selected for cancellations.

Shibboleth

• Detailed logging for Shibboleth login
  Detailed Shibboleth login logging has been added. Each login process now generates a log entry with the complete IDP response to enable more precise error analysis. Logging can be activated or deactivated by BrainAppeal. It is not active by default, but is only activated in the event of an error or for testing if required.

• An error in the confirmation via link in an e-mail has been fixed. An incorrect message ("Your registration has already been confirmed") was displayed for tickets that had already expired/cancelled. This error has been fixed. The system now checks beforehand whether the event ticket has been cancelled and displays a correct message accordingly ("The registration has already been cancelled. Please register again").
• An error in the area of umlauts has been fixed. These are automatically changed in the URL segment so that, for example, an "ü" becomes an "ue". This also improves the search results in search engines.
• An error in the calculation of cancellations has been fixed. More details have been added to the overview table in the overview of all bookings for an order. There are now separate columns for deposits, payments, credits and cancelled amounts.
• An error in the ticket decisions area has been fixed. For events with restrictions, tickets were assigned to the decision maker after a decision was made. The ticket now remains with the purchaser.
• An error in the data records of the decisions has been fixed. No data was stored there.
• Fixed an error when anonymising participants from the participant list.
• An error with different invoice addresses has been fixed. These were not displayed in the invoice.

Event management

Enhancements & new functions

• Events can now be imported via an XLSX file [SuperAdmin only]
  • The following event information can be imported: Event number, title, event format, client, event description, event locations, target groups, categories, presenters, min. & max. number of participants, start & end of the event, time of the event(s), price (gross) of the event.
  • The import is currently only available for events with a shopping basket.
  • The import is currently only intended for events with a ticket category.
• Event drafts now remain after creation or creation & publishing
• The export (XLSX, CSV) of events now displays the number of actual participants
• In the export (XLSX, CSV) of events, the information for the "Registration type" column is now displayed alphanumerically
• Event certificates can now be maintained in English
• Error message added if circular mails cannot be created
• Individual consents (checkbox in the ordering process) can be entered for events with the event type "Order with shopping basket"

Ordering system

• Error message added if order processes initiated via the backend do not work
• The "Credit note amount" and "Cancellation amount" columns have been added to the overview of paid amounts
• Under additional items, the name has been updated from "Price" to "Gross price"

General

• The password policy for Campus Events has been updated. The default is as follows:
  • At least 8 characters long
  • At least 1 capital letter, number or special character
• New placeholders for displaying the start and end time of an event [tickets, certificates, messages, emails, events and certificates] have been implemented
• If all filters are removed, the page is now automatically reloaded to automatically update the filtering
• The cookie banner has been updated
• The content below the footer can now be edited in the backend via HTML [SuperAdmin only]

Interfaces / API

• The login via external providers (Shibboleth) has been extended so that several institutions can be selected via a dropdown
• Various technical optimisations to the Shibboleth connection
• System settings have been implemented to configure the Shibboleth connection [SuperAdmin only]
• Events can now be filtered by target group, category and event location
• The "Additional data groups" field is no longer a mandatory field

• Fixed a bug that occurred when creating new event designs if event details were set as mandatory fields
• Fixed a bug that occurred when saving existing events
• Fixed a bug that prevented the manual order process via the backend, even though all mandatory fields were filled in
• Various technical bug fixes regarding performance and security
• Various technical bug fixes regarding the compatibility of the API platform
• The calculation of the number of articles and the total article price was corrected in the export (CSV & XLXS) of the orders
• Fixed a bug where the navigation tab was not displayed while editing an event
• Fixed a bug where the font for the backend of the system did not load
• Fixed a bug where the overview of the data for "Attendee overview" & "Event tickets" did not update when manually editing the data of an attendee at an event

Event management

General improvements in event management

• Graphical revision of the ticket booking incl. display of the ticket contingent
  The ticket booking has been visually revised and the selection options optimised to ensure clearer user guidance. In addition, the available ticket contingent is now displayed in the list and detail view - provided a maximum contingent has been entered.
• Protection of standard lists
  Event lists that are defined as standard lists can no longer be deleted. This ensures that central settings are not accidentally removed.
• E-tickets: Placeholder extension
  The available placeholders for e-ticket templates have been extended to enable an even more customised design and presentation of information.
• E-ticket: Protection against layout overlay if there is too much content
  If the available space for freely customisable content on the e-ticket is exceeded due to content maintenance, the actual ticket content may be overlaid. This behaviour has been optimised: The e-ticket area is now automatically moved to the following page if required, so that the content can still be flexibly and individually designed - without impairing readability.
• Participant restrictions: More overview & context
  When creating new attendee restrictions, the event number is now also displayed in the selection - for clearer allocation. In addition, the attendee information in the list view of the decisions has been expanded: In the case of multiple registrations, a link to further details is provided in the respective detailed view.
• Price category becomes ticket category
  To improve user guidance, the master data record "Price category" has been renamed "Ticket category". There are no functional changes - events that are subject to a charge can still be declared with a price.

Enhancements & new functions

• Expanded moderator management & new moderator overview
  The moderator (service) data record has been expanded to include additional personal and billing-related fields (including date of birth, account details, tax number, billing mode, fee, VAT details) to enable transparent recording and management of moderator services.
  In addition, a new moderator overview is now available, which displays all moderator services across all events, including relevant details such as planned/performed hours, billing information and internal comments. The overview has extensive filter and export functions and enables quick, centralised evaluation of assignments.
  Existing list and detailed views as well as the API have been expanded accordingly. The billing logic itself remains on the customer side.
• Search engine optimisation (SEO) for events
  Events can now be provided with individual SEO parameters such as title, description and indexing options. The input screen has been designed to be user-friendly, with clear information texts and default values. In addition, automatic deactivation of indexing can be configured in the system - e.g. after the end of the event or when the status is "Completed". We would be happy to set up this function for you as part of the system configuration.
• Process customisation: Upgrade from waiting list to participation
  If the admin converts a waiting list place into a participation (upgrade), this is done without automatically assigning a ticket number - similar to manual participant creation. The registration or order process can then be initiated by the admin.
  Important: If the double opt-in has already been completed as part of the waiting list registration, it will not be triggered again in the subsequent process.
• Addition of mandatory field definition for master data records
  Individual event details can now be defined as mandatory fields. When editing an event, the system checks whether all activated mandatory fields have been completed. The validation only takes effect when existing events are edited in the future. This is implemented via the new validation option "Mandatory field - entry must not be empty".
• Checkboxes as a new field type
  Checkboxes are now available as an additional field type. These can be used flexibly in the master data types such as event details and participant details. The linking of text content within the checkbox labelling is not yet available in this expansion stage.
• Double opt-in for waiting lists
  When registering for the waiting list, double confirmation of the email address is required - unless a user account is logged in. Otherwise the entry will be discarded after a defined period of time.
• Canonical links
  The system automatically generates a unique canonical link. A canonical link shows search engines which URL is the original version of a page in order to avoid duplicate content and display the correct page in the search results.
• Automatic generation of the sitemap
  The system's sitemap now displays all content pages and published events on the start page.

Ordering system

• Individual VAT per ticket category
  The VAT rate can now be customised for each ticket category for more precise mapping of tax requirements. The centrally defined tax applies by default, but can be overwritten if required and reset to the default value at any time.
  The applicable tax rate is saved at the time of purchase and shown correctly on the invoice - the original calculation basis is retained even if the configuration is changed at a later date.
• Staggered cancellation conditions & automated cancellation process
  For a more transparent and automated processing of cancellations, events can now be provided with individually definable, staggered cancellation conditions (e.g. 30% fee up to 50 days before the start, 100% from 14 days before). These are automatically taken into account in the cancellation process and printed on the invoice documents.
  The cancellation invoice also contains an overview of payments made and the resulting outstanding or payable amount. The new invoice type "Cancellation" has been introduced in the invoice overview, including a link to the original invoice and detailed document/payment history. New fields for differentiating between incoming and outgoing payments facilitate tracking. The logging of the cancellation process including the responsible admin has also been added.
• Unique customer number per order
  Each order is given a unique customer number that enables correct and efficient allocation - regardless of whether it is a regular or guest order.
• Invoicing in the source language
  Invoices are now automatically generated in the language selected by the customer when booking on the website - for consistent and comprehensible communication.
• E-invoice
  The technical requirements for creating standard-compliant e-invoices in ZUGFeRD format have been prepared - an important step towards digitalised and legally compliant invoicing processes.
• Field validation when entering an IBAN on the seller data record
  Spaces are removed from the IBAN field on the seller data record before formatting to ensure that the correct format is always guaranteed.

User administration / authorisations

• Removal of obsolete authorisation group
  The obsolete authorisation group "Rundmail Hero (obsolete)" has been removed to simplify user administration.
• Extension of user group "Events Hero"
  The user group "Events Hero" now has the authorisation to delete events
• Access control for dashboard tiles
  The visibility of the dashboard tiles "Active events", "Participants" and "Revenue" is now specifically restricted per user group. This ensures that sensitive information is only displayed to the relevant roles in the system.
  • Tile: Active events is visible for:
    • Events > Events Editor
    • Events > Events Hero
  • Tile: Participants is visible for:
    • Events > Participants Hero
    • Events > Participant overview
  • Tile: Income is visible for
    • Ordering system > Accounting Hero

General

• Graphical revision of the "My profile"area
  The profile dashboard has been graphically revised and expanded. The next three upcoming events and an overview of the registered programmes are now displayed.
• My profile - improved event overview
  The display of booked event tickets has been revised in terms of graphics and content. A distinction has been made between upcoming, past and cancelled events and tickets. In addition, status information as well as digital tickets, certificates of attendance and certificates can be accessed via the self-service area in the profile.
• Customised fonts for PDFs & emails
  The corporate font already used in the front end can now also be used in automatically generated media such as PDF documents (e.g. invoices, certificates, name badges) and in system and template emails. This ensures a standardised corporate design across all channels. Different fonts can be configured for PDFs and emails. The technical implementation takes into account common email clients, including fallback solutions. The fonts are configured centrally and are initially set up by our support team.
• Customised links
  Administrators can now store their own links to internal or external content such as FAQs, support pages or documentation in predefined areas of the platform - for example in the content area or footer. The link name, target URL and link behaviour (e.g. open in new tab) are freely configurable.
  These options can be found in the configuration of the content pages for the footer and under Settings > Template > Additional links for the content area. Maintenance requires corresponding authorisations in the Content pages > Editor and System > Settings areas.
• Graphically revised footer
  As part of the addition of individual links, the footer has also been structurally and graphically revised to create sufficient space for individual links, legal information and social links. The icon for "Twitter" has been replaced by the new "X" logo. The footer remains visible at the bottom of the screen for all content.
• Extended customisation of login buttons
  The login button labels can now be individually adapted to the wording of your institution. The configuration takes place in the "Login" section of the content pages and can be carried out independently. Prerequisite is the authorisation Content pages > Editor.

• Addition of missing translations
  • Addition of missing English translations in the ordering process.
  • Participant certificates can now be fully translated.
• E-ticket
  Relevant participant information is displayed during check-in/check-out.
• Optimised validations
  • Field validation for "Write to participants"
    Individual messages to individual participants are now provided with improved validation - incomplete or incorrect entries are communicated more clearly and in a more user-friendly way.
  • Validations in the event form
    The input fields for individualising system-related emails in the event form have been revised and optimised with regard to their validation logic.
• Empty waiting list
  Emptying the entire waiting list has been corrected and is now possible again.
• Customisation of various email templates
  Spelling errors in some email templates have been corrected.
• Export (CSV & XLSX) of orders
  An error in a special constellation when exporting orders has been fixed.
• User profile
  Fixed an error that occurred in the user profile if no event certificate was configured.
• Other optimisations
  Various adjustments regarding performance and security in the background.

Event management

• Extended event search
  Description and short description are now included in the search.
• Intuitive date fields
  The event detail search now uses HTML5 date fields with a date picker for intuitive date entry.
• Mandatory email address when registering
  It is now mandatory to enter an email address each time you register, both via the user portal and when manually creating participants in the admin area.
• Archiving status of events
  Archived events can no longer be edited. The archiving status is visible in the event overview.
• New label format for name badges
  Added support for the AVERY Zweckform L4786 label format (80 x 50 mm).
• Extended placeholders for certificates
  Price and price category can now be displayed on certificates.
• Participant filter by additional items
  Participants can now be filtered by booked additional items.
• Waiting list with quota check
  Persons on waiting lists can only be released if the ticket quota is still available. Otherwise, users will receive a corresponding message.
• Export of moderator services
  The event number is now displayed in the export of moderator services.

Order system

• Cancellation time documented
  The time of a cancellation is now saved and displayed.
• Improved exports
  Quantity and prices are displayed as numerical values in the order export to make it easier to use functions in Excel.
• Period filtering for orders
  Orders can now be filtered according to a defined period.
• Additional information for ticket cancellation
  Helpful information about the selected ticket is displayed in the admin area when a ticket is cancelled.
• Performance optimisation Export orders
  The data export of orders has been fundamentally optimised to significantly improve performance. As part of this optimisation, two additional data fields have been integrated into the export and the date format has been revised.

Programmes

• Overview of participants and subgroups
  All linked participants and subgroups are displayed in the detailed view of a programme.
• Faster synchronisation of registrations
  After a programme participant has registered for an event, the overview is updated immediately.

Interface / API

• Cancellation data added tothe API
  Output of canceledAt for event tickets and orders.
• Splitting orders and cancellations into separate endpoints
  The "Orders" endpoint has been split into Orders and CreditOrders to make it easier to distinguish between orders and cancellations. Mutual references are also displayed accordingly in the output.
• Adaptation of the data structure in the "EventTicketAdmission" and "Invoices" endpoints:
  To standardise the data structure, the "order" information in the EventTicketAdmission and Invoices endpoints has been adapted to the standard structure.
  • Previous structure up to release 2.35: "order": "/api/orders/1"
  • New structure from release 2.36:
    "order": {
    "@id": "/api/orders/1",
    "@type": "Order"
    }

User administration / authorisations

• Standardisation of the designations
  The designations of the authorisation groups have been further standardised.
• Extension of authorisations for sellers
  "Order system > Seller" now have access to the "Documents / Payments" action by default
• Export of moderator services added
  "Master data > Moderator service viewer" and "Master data > Moderator service editor" can now export moderator services by default

General

• CKEditor upgrade
  Upgrade to version 5 with a more modern design and improved user-friendliness.
• Technical update
  Available (security) updates were installed as part of the release.
• Legibility of date fields
  Date fields now have a minimum width in order to be legible and usable at all resolutions.

• Addition of missing texts
  Various missing texts for labels have been added.
• Certificates with learning content
  Learning content is now correctly displayed on certificates.
• Participant list export with surnames
  Surnames can also be used without first names in the PDF export.
• Functioning ticket filter "Done"
  The "Done" filter for event tickets now works correctly.
• Message templates with attachments
  Attachments to message templates are displayed correctly and can be added selectively.
• Form labels for registration
  Long form labels no longer protrude beyond the content.
• Programmes: Groups without content
  Groups without events or subgroups in the programme overview can no longer be expanded.

Event management

• Sortability of contact persons and moderators
  In the event form, the order of the linked data records can be defined and changed using drag & drop. Changes must be saved after customisation.
• Event-related service definition for moderators
  Enables the billing of moderators on an hourly basis, whereby the billable hours per event and lecturer are maintained.
  • Characteristics: hours worked, planned hours for the event, hourly wage, comment
  • New authorisation groups: "Master data > Moderator performance viewer & editor": These authorisations allow access to the "Moderator performance" tab and to the performance data records both in the event and in the moderator's master data record.
• Guest registration - registration without a user account
  Guest registrations can now be (de)activated on a client-specific basis and, depending on the client configuration, also at event level. The prerequisite is that guest registration is generally activated in the Campus Events system.
• Grading of participants
  If a participant receives the status "Passed" for an event, configurable grades can now be assigned to them. Corresponding categories can be created in the "Master data > Grading categories" and assigned to the event in the event form (learning content). Grades are assigned when the "Passed" status is maintained, which is still possible without assigning grades. Two groups have been added to the authorisations for master data maintenance of the grading categories: "Events > Master data > Grading categories Editor & Hero"
• Saving sponsors without an image
  Sponsor data records under "Master data > Sponsors" can now also be saved without an image. These sponsors can then be displayed at events without any problems.
• Expansion of the placeholders for event certificates
  Additional placeholders have been added under "Master data > Certificates". The sponsor, presenter and organiser placeholders are now available for inserting this information on event certificates.
• Extension of the snippets
  • Heading headlines: Snippets have been expanded to include heading headlines that can be maintained at the event, such as the moderator heading, in order to provide a clearer structure and a better overview of the content.
  • Configurable messages for missing data records: Snippets have been enhanced with a function that displays a message if no data records are available according to the configuration. This message can be configured individually for each snippet.
• Improved export of event tickets
  The export of event tickets has been extended to include the status "requested" for cancelled tickets, all standard details of the list view and a conversion of values such as "true/false" into readable formats such as "yes/no" for all participant details (regardless of the list view).
• Expansion of the filter options in the attendee overview
  A filter for the paid status has been added to the attendee overview under "Event > Attendee overview".
• Improved validation for participant restrictions
  Validation has been enhanced so that decisions can now only be made once. A corresponding message appears for decisions that have already been made.
• Improvements to event images
  • Optimised image display: Adjustments for different resolutions.
  • Enhanced information text: Details on image file restrictions (minimum size: 758x758 px, maximum size: 1920x1920 px, max. File size: 4 MB, permitted formats: JPG, PNG) have been added to the form.
  • Updated designation: The designation Name on the image has been changed to Caption.
• Extended release notification (notification function)
  Users can now specify for event lists and filter categories who is informed by email about requested releases when the "Additional use after release" function is activated in order to manage the releases effectively.
• Updated event search
  Past events ("Completed" status) are no longer displayed by default; however, an additional selection field in the detailed search still allows past events to be displayed.
• User assignment for manual participant creation
  By extending the authorisations "Events > Participants Hero" and "Events > Events Hero", it is now possible to manually assign users to participants in events. User assignment is required if guest orders are not permitted for the event.

Order system

• New authorisation to manage payment information "Ordering system > Payment information"
  With this new authorisation, additional payment information can be managed during the ordering process. This concerns additional data fields that must be completed by the buyer.
• More options for data verification
  Additional options have been added to verify entered data. This includes checking IBAN, BIC, date, files/images and URLs to ensure that the information is correct.
• QR code on invoices
  Sellers can now activate QR codes on their invoices. This code can be used, for example, to process payments more quickly and easily.
• New filters in the order overview
  The order overview has been expanded: you can now filter by cancelled orders (yes/no), document type (cancellation invoice/order) and payment method.
• Changing the payment status of orders
  It is now possible to change the payment status of an order from "paid" to "not paid". A confirmation prompt appears before the change is accepted. This function is available in the order and invoice overview as well as in the respective detailed views.

Programmes

• Programmes: Programmes can no longer be deleted if sub-programmes or participants are assigned.

Interface / API

• Extension of existing endpoints: Additional data has been added to existing API endpoints.
• New endpoints:
  • Invoice: For invoice data
  • Payment_meta: For additional payment information
• Extension of the data groups: API keys have been expanded to include data groups so that specific data can only be queried with the corresponding data groups.

User administration

• User information: Under "System > User", all information stored on the user account is now displayed when a user is displayed.

General

• New server requirement
  With Campus Events Release 2.35, the server requirements have been extended to include a Redis instance for both the staging and the live system. Customers only need to take action for OnPremise hosting. Further information on Redis can be found in our server requirements documentation.
• Update and maintenance
  The software components used have been updated to the latest versions.
• Help icon in the administration interface
  A new help icon has been added to the administration interface. This icon provides direct quick access to the documentation and help area for Campus Events so that administrators can access supporting information quickly and easily.
• Google Analytics integration
  It is now possible to add a Google Analytics tracking code. Please contact us to provide the required data and to carry out the integration.
• Customised text display
  The forced uppercase display has been removed so that texts are now displayed in normal upper and lower case.
• Payment method explanation in the shopping basket
  The explanatory text for the selected payment method is now also displayed in the shopping basket to better inform the customer.
• Adjustment of the description for email template for cancellations
  Under "System > Email > Email templates" the description for the template Event participant: Cancellation has been updated.

• Matomo Tracking
  The tracking link has been corrected and now loads correctly.
• Placeholder translation
  Missing translation for "Delete file" has been added.
• Serial dates modal
  The time field is now displayed correctly (width of the field).
• Optimisations Paypal
  Adjustments and improvements to the PayPal payment method.
• Wording adjustments
  "Mass mail" has been changed to "circular mail" everywhere.
• Event reminder email
  The dispatch date for multiple reminders is now displayed correctly.

• Persons on the waiting list can now be edited by an admin
• Individual event details (Events > Master data > Event details) can now also be released for multiple clients
• Tasks created by programmes are now also assigned to the client (with the same name as the programme assignment)
• Entries for "Approvals" (Events > Approvals) have been improved for client management
• "Additionally visible for clients" has been extended at various points in the system
• When displaying moderators, existing files are now also available for download
• Participants can now also be exported for several events and not just for a single one
• Programme groups now have an indication of "min. Credits" & "max. credits"
• Programme groups can now be marked as "mandatory"
• Programme groups now have an indication of "at least X subgroups = passed"
• Programme groups can now be sorted for the display itself
• For a better overview in drop-down menus, the event names have been enriched with the corresponding date in some places
• The list view for the participant restriction can now be filtered better (with filter options for the associated event)
• A validation has been added that checks the combination "event + programme group"
• When displaying the programme participants, the filter has been set by default for usability reasons. This means that the display of events is now "Completed = No" by default
• In the frontend, only the following events are displayed in the programme group: "not completed" or "completed and attended"
• New participant restriction method: "Programme event", only programme participants may register for events with this restriction method. There is also the option of allowing "non-programme participants" to register. Programme participants are then automatically "accepted" by the restriction at this point. Non-programme participants are then available for manual approval or rejection in the participant restriction.
• Filters for different list views (in the backend) can now be saved for the user + stored as "default" for the respective list view. This information is saved together with the user and ensures that the list view is always called up with the default filtering set up by the user.
• An additional action button is now displayed for participants in an event who have been added manually by admins. With this action button, e-mails and documents (e.g. invoices) can be sent "as with a real registration / order" despite manual creation.
• Individual event details can now also be displayed in the frontend (start page / list view + event detail view). The configuration takes place on the individual event details.
• Extension of the status of a participant's participation in the event. It is now possible to set the attended status per attendee for each event date / session. The specification of "total participation" remains unchanged.
• Further various adjustments in the API area
• There have been labelling and usability changes when creating a programme certificate
• Usability for attachments has been improved for mass mails

• Problems in the navigation display in the combination of authorisation group "Backend" and "Approvals administrator" have been fixed

• Additional items can now be added to an event (additional items are not tickets but "additional services" e.g. hotel accommodation, provision of certificates, etc.)
• Credit notes can now be created in relation to invoices and are taken into account for cancellations etc.
• Campus Events can now be linked to Campus CRM
• Improvement of the mailing log (several colours for more precise identification of the problem, next sending attempt)
• Improved error handling for modals. Before: Loading circle rotated forever without reaction. After: Error message displayed.
• Images can no longer be inserted in the description text. Source code option has been removed from the editor field of the description text.
• Various improvements in the area of filtering for the event overview list
• Additional system actions are now logged in the log
• Mass actions (batch actions) are now also logged in the log
• New event certificates have been standardised with the old attendee certificates so that the old attendee certificates are now deprecated.
• New participant restriction method "Programme event" is available.
• The paid status can now also be changed in the detailed view for order & invoice.
• There is now an offset for the reminder emails for an event: default value 24h
• Certificates can now also be attached and sent by mass mail or individual mail from the system.
• Excel separator optimisation due to incorrect display in different software variants / versions
• New email template for "Ticket was cancelled due to missing email verification"
• Improved error handling if cancellation link is attempted to be used multiple times
• Email verification can no longer be confirmed by clicking on the link alone, but must then be confirmed via a form (button click).
• Improved error handling if e-mail verification is attempted again after verification has already taken place.

• Position of the label for the text area in the cancellation request process has been improved
• Incorrect assignment of the event to the admin account if participants were created manually in the backend or "upgraded" from the waiting list has been fixed.
• When copying an event, the dispatch flag is now not copied as well.
• Problems with extended filter for the user list have been fixed.
• The signature was displayed twice for certificates in special constellations

• Various maintenance work has been carried out
• Spelling adjusted
• Various technical translations were formulated into "German"

General

• The export of Excel files has been optimised. The export takes place as an XLSX file (previously XLS).
  • Excel had problems recognising the file.
• Configuration options
  • Email verification period can now be defined system-wide (super admins only).
  • Was previously fixed at 24 hours.
• Adaptation of the wording "Participant" on invoices to "Participant"

Master data

• Price categories
  • Price categories can no longer be deleted if they have a reference to a VA
  • Price categories now also have a list of where they are still actively used
• Digital signatures & certificates
  • The digital signature now has a text indicating which requirements apply to the format of the file.
  • Digital signatures can now also be output on certificates using the placeholder [U_DIGITAL_SIGNATURES].
• Filter categories and event lists have been improved
  • An empty placeholder has been integrated for the selection of filter categories and event lists
  • There is now only a single release for filter categories and event lists
  • The deletion of approval requests has been added

Events

• Reminder email: Moderators can now also be reminded with the reminder emails of the event
• Participant overview:
  • Addition of a cross-event participant overview: Events > Participant overview
  • Allows you to view or get an overview of the events for which a participant has booked a ticket.
  • Via the event name(s)/description in the event overview of a user, you can now access the attendee overview of the corresponding event
  • An internal note can be maintained for all clients in the general attendee overview.
  • The authorisation "Events > Attendee overview" is required to view the new menu item.
• Event form:
  • Optimisation in the event form: The "Cancel by" field is no longer visible if cancellation is not permitted.

Ordering system

• Extension of the filtering options in the order overview
• Export of the order overview has been revised
  • Order language removed
  • Processing date removed
  • Invoice number added
  • Document type added
  • Orderer name added
  • Orderer address added
  • Added number of items
  • Price added
  • Payment status added
  • Payment method added
  • Cancellation status added
• Invoice: The end date is now also displayed on invoices if it is an event with an end date.

Mass mails / circular mails

• A "Back" button has been added to the "Create mass mail" process. This now makes it possible to go back individual steps.

System

• Authorisations:
  • Adjustments to some authorisation groups with the authorisation value "ALL"
  • System > Log: The log can now no longer be deleted by users. Users with the corresponding authorisation only have read access.
• User administration:
  • Optimisation of the wording "Plain text password" renamed to "New password"

• Optimisation of number range checks at year change if several number ranges with the same year exist.
• Workflows: The setting "Show status for participants" now also has an effect on the frontend
• Participant restrictions: "Back to list" in the participant restrictions leads to the previous list
• In the backend, the language switcher can be switched to EN (function only)
• Translations when writing to a programme participant have been fixed
• Time format of English snippets: Improved to 12-hour cycle and provided with AM and PM
• Programme certificates have been improved in terms of usability / previous bugs in the X and Y axis with inheritance have been fixed
• Improvement of the context menu for certificates of attendance / certificates
• Mandatory fields when uploading certificates for events are now checked correctly
• Message templates can now be selected for certain user groups in the mass mails
• The e-mail address synchronisation for the orderer and user account is no longer case-sensitive

General optimisations

• Background/logo for participant PDFs: Distinction introduced between web (e.g. start page) and print logo (e.g. participant list). This means that different print and web logos can be stored.
• Page meta tags: Additional meta tags can now be maintained more easily throughout the system.
• Improved spam protection for forms in the frontend
• Check for functioning SMTP
  • Possibility of an automated SMTP check so that failed SMTP servers can be recognised at an early stage.
  • This function will be set up automatically or we will contact you regarding the required data (OnPremise customers only).
• Shopping basket > Accept terms and conditions is now also underlined.
• Terms have been adjusted to standardise the system wording.

Attendee certificate

• Revision of the event certificates (certificate of attendance)
  • Previously, only one certificate of attendance was possible per event
  • Layout and content for certificates / attestations can now be created centrally (Master data > Certificates)
  • Relevant certificates / attestations can be assigned to an event.
  • Several certificates can be stored for one event.
  • Note: The static participant certificates for an event data record will no longer be available in future and will also be mapped using the templates.
• Facsimile signature on certificates / certificates of attendance
  • A digital signature can be stored on an account for the maintenance interface.
  • This can be stored on the participant certificates.

Extension of mass actions

• Events: Simultaneous copying of several event data records possible
• Attendee overview: Adjustment of the Passed/Participated status for multiple attendees via mass editing possible

Master data > Moderator

• New authorisation for moderators/lecturers (Master data > Moderator)
  • The "Moderator" authorisation has been added to the system.
  • A user with moderator authorisation can be assigned to a moderator data record in the master data.
  • The user assigned to an event with the corresponding authorisation now has access to the administration interface and can access the participant overview there for events for which he or she is stored as a moderator.
  • The moderator can only edit the following data in the participant overview:
    • Participated
    • Passed
    • Add an internal note to the participant
    • Upload documents for the event as proof
• When a moderator data record is displayed, it is also possible to download stored documents.

Templates for participant lists

• Predefined configurations for creating participant and signature lists can be created in the master data area under the menu item "Participant list template". Manual configuration in the participant overview is still possible.

Circular mails

• A reference to the event has been added to the general overview of circular mails.

Cancellation invoice scheme

• In addition to the invoice number scheme, the cancellation invoice scheme can also be defined at the vendor.

Participant management > Write to individual participants

• When communicating with a participant, it is now also possible to use placeholders in the same way as for the circular mail.

• Backend: Show event list
  • When viewing, "Allow additional use after approval" is now also listed
• Optimisation of the mass mail preview
  • Preview is also updated when going back one step
• Events > Standardised names: URL segment/path
• Events > Participant restrictions > Manual
  • Problems that only occurred in special configurations have been fixed.
• An error has been fixed when calling up your own profile (frontend).

Authorisation adjustment

• The authorisations (groups) Event Hero and Event Editor have been updated. New group Vendor Editor: With this authorisation, the menu item "Vendors" can be viewed and vendors can be managed.

Participant restriction with shopping basket (moderated registration)

• The participant restrictions have been expanded to include the "with shopping basket/moderated registration" method. In this case, the required information is requested in the order process in the form of the participant details defined at the event. The customer goes through the entire ordering process and completes the order with binding effect. However, the order process is interrupted in the background after completion and an approval process is interposed. Once a registration has been approved in the participant restrictions area (process as already known), the interrupted ordering process is continued and the registration is booked in as binding and the customer/participant is informed accordingly. In the event of a rejection, the registration is automatically cancelled and the customer/participant is informed accordingly.

E-ticket

• When tickets are scanned, the participant's e-mail is no longer displayed.

Multilingualism

• E-mail templates: Standard texts available in English.
• Standard e-mail templates at client level can now be maintained in both German and English and can be used in events.
• E-mail templates for participant restrictions now available in English.

E-mail dispatch

• Emails that have not been sent can now be sent from the email log.

Order system

• A reference to the initial invoice can be added to the cancellation / credit note invoice number. This can be defined by the seller.

GENERAL TERMS AND CONDITIONS

• Users are informed the next time they log into the system when the GTCs are updated and must agree to the new GTCs before using the system.

Event designs

• Extension by the event type "no event (only display of the date)"

Programmes

• Subsequent assignment of a participant (ticket = participation) to a programme made possible.
• A button has been added to the programme participant detail view for this purpose, which is available in the appropriate places.

Usability

• Optimisation of the form for entering participant details
• Salutation is now a dropdown field
• Optimised utilisation of the available space
• Fields remain selectable even with long field descriptions

• Extension of the API with additional fields
• Error correction in the display of circular mails
• Correction of spelling errors in the waiting list area and master data records
• Participant details - output of values from placeholders corrected
• Authorisation adjustments
  • Manual addition to waiting list possible again
• E-mail dispatch
  • Sending of reminder emails corrected
  • Notification of new tickets
  • Sending frequency corrected
  • Link in mail adjusted

Multilingualism

• Emails can now be managed in German and English with multilingualism

Multi-client capability

• Extension of the multi-client capability to the following master data: Participant details, moderators, event locations, contact persons, filter categories
• Validation when deleting clients: Clients can now only be deleted if no more users are assigned
• If the "multi-client capability" is not used, the "Clients" field on the seller is hidden
• Naming of participant details can be the same for all clients
• Event lists
• Event lists can now be set so that they can be used across clients.
• In addition, it is now possible to configure an event list in such a way that the events must first be approved by the client.

Usability

• Optimisation of the waiting list area
• New layout and addition of explanations on the waiting list process and the activation code.
• Backend menu navigation
• Restructuring of the menu navigation in the Campus Events maintenance interface
• Registration interval: Specification of the booking period (start & end date) below the price category in the event form
• In the tasks, the link under "Show" can now be clicked, as it is now marked as a link.
• Mass mail: In the attachments, a note is now displayed indicating the maximum value of the attachment.
• Participant details of the type "Selection" and "Multiple selection" can now be sorted by drag and drop.

Authorisation adjustment

• The authorisations (groups) for event designs have been revised.
• Event design Hero: The event design Hero has full access to the event designs. They can view, edit, delete, display and publish all drafts. They can also create their own drafts. It combines the event design administrator, event design approval and event design owner groups in one group.
• The other groups can be combined with each other so that the desired rights constellations can be individually defined in this area.
• Event design approval: The Event design approval group extends the authorisation to create and publish visible events.
• Event design administrator: The event design administrator extends the visibility to include external event designs (created by other users). Without this authorisation, only specially created drafts can be viewed.
• Event design owner: The event design owner is authorised to create / edit event designs.

Accounting

• The ordering system has been split into three (3) views "Order, Invoice, Item". As a result, the entire order system area is now client-separated. Nothing has been changed for the entire orders area, so that this can be accessed via the "Accounting" authorisation.

Course management module

• It is now possible to write to both individual and multiple programme participants from within the system.

Events

• Event copy: Optimisation of the "Copy of an event" process
• The participant details and individualised email templates are transferred (event templates, reminder emails, configuration of participant details)
• Video conference link in the "Participants" list view: The link is now only displayed for the admin if a link for a video platform has actually been added in the system (Jitsi).
• Course management
  • Export of programmes: Various columns have been added to the export

Participant restrictions

• An e-mail is now also sent if the request for a participant restriction has been rejected.
• Green and red pills have now been added to the overview of "open and completed decisions". This allows you to see at a glance how many decisions are still outstanding or have been made.
• If the participant restriction only applies to logged-in users, a "Log in" button is now also displayed.

Search engine optimisation: An alternative text can be added to all images.

Spam protection

• Automatic spam protection for e-mail addresses has been added so that these are not displayed as plain text in the page (frontend).
• E-mail error handling: improved error logging in the e-mail logs area

Snippet

• Display of all time periods enabled
• Customisation of the snippet display (graphical/CSS)

Mass mail

• Addition of a validation of the subject field

E-mail templates

• Removal of spelling mistakes

General / System configuration

• Under Programmes [optional bookable module], the menu item "Events" has been renamed "Links".
• The certificate for a participant in an event has been renamed "Attendance certificate".
• Group descriptions have been added
• Option added when ordering: "Send ticket confirmations as a collective email to the purchaser instead of the ticket owner"
• "Forgotten password" added to login prompt page

Multilingualism

• Revision of translations: Incorporated missing or incorrect translations of labels
• Optimisation of multilingualism: Participant details can be translated. This enables the correct multilingual use of Campus Events.

Authentication via Shibboleth [optional bookable module]

• Extension to include the Shibboleth authentication option

Participant details

• Attendee details can be defined for each ticket category

E-ticketing

• Ticket category is displayed to the ticket purchaser at check-in
• Sorting of events for ticket validators adjusted by date
• Ticket can be accessed by users under "My events"
• General e-ticket process improvement (user journey in the backend)

• Selection of a vendor at an event possible
• Group assignment for new registrations fixed
• Anonymisation of large amounts of data no longer causes a time-out
• Spelling error "Event watchlist" fixed

In this release, mainly features in the admin area of Campus Events have been implemented and expanded.

Excel export of attendee data extended by data

• The indication per ticket which price category the ticket has
• Information per participant on who the purchaser is
• Information per attendee on the address of the person ordering the ticket

Creation of event drafts made possible

Optimisation of usability: Explanation of rights and roles

Waiting list

• Configurability of the function: automatic move-up
• For free events, places are automatically moved up if new capacities are available
• Participants can cancel their entry on the waiting list via a link
• Integration of a disruptor at the event as soon as the waiting list is active

Admin interface

• Set filters remain active for the entire session
• Filter:
  • Extension with filter option 'Organiser'
• Cancellation options:
  • In the event, you can configure whether a participant can cancel their booking completely. This can then be done via a cancellation link in the confirmation email.
• Participant overview:
  • The participant overview can now be filtered according to the columns (last name, first name, e-mail, user name).
• Event:
  • Several venues can now be stored at one event
• Digital ticketing / e-tickets:
  • E-tickets can be generated (QR code)
  • Participants can be checked in and out of the event by scanning the QR code -> perfect time recording, also with regard to the health authorities

Waiting list

• Email templates for the waiting list and participant restrictions can now be overwritten at client and event level.

Events

• Event type 'Email': Extension of the ready-made email template by two fields: Prefabricated e-mail subject & Prefabricated e-mail text
• The 'Published' property is automatically removed from events after a certain period of time.
• New configuration option: Additionally visible for clients (for programmes)
  • Enable visibility for other clients so that they can be used at the point in the programme for event assignment and the certificate.
• For contact persons or instructors, the admin interface now shows which events they are responsible for.

Tasks

• Improved usability to simplify the use of tasks

Circular mails

• Anonymisation of circular emails implemented
• Filtering of participants to only send a newsletter to selected participants

Sending e-mails

• When sending emails by an admin in the admin interface, a file upload has been added so that email attachments can be added.

API adjustments

• Extension by price category + price
• Addition of URL for quick access to quick registration and shopping basket

Participant details

• Participant details can be deactivated
• Unused participant details can be deleted

• Duplicate participants (cancelled or unconfirmed) are no longer displayed in the list of participants or circular mail recipients
• When editing the sponsor, the image does not necessarily have to be edited as well.
• Calculation of still available waiting list places adjusted
• Past or cancelled events can no longer be called up via detailed search.
• Event title has been shortened in the title tag. Number of characters increased to 32.
• Missing translations added

Waiting lists

• If the use of the waiting list is activated for an event, participants can register on a waiting list if the event is fully booked.
  • For chargeable events: If free places become available again, participants can be contacted by e-mail and register accordingly.
  • For free events: Waiting list participants can be changed from "waiting" to "participant" by the administrator
• People can be added to the waiting list manually by the administrator
• Waiting list can be limited to the number of participants

Cancellation

• Definition of the cancellation options for events: "Request cancellation" or "Cancellation not possible"
• Cancellation of an event can be requested in the user profile if the event is configured accordingly

Participant details

• Default value 'Please select' set
• User filtering by surname and first name implemented
• Rights & roles: Own group for defining participant restrictions created

Miscellaneous

• Version number of Campus Events is displayed in the maintenance interface

• Participants can no longer be edited after anonymisation
• Inactive programmes are no longer displayed on the website
• Also output the date in Excel export
• Display error in the detailed search fixed
• Fixed an error when downloading certificates

• Maintenance & update of the system on a technical level
• Implementation of the serial date functionality
• Customisation of the certificate PDF to include further details

Admin interface

• Tasks: Deadline removed as a mandatory field
• Authorisation management expanded and subdivided more finely
• Email dispatch to participants from email template templates enabled
• Creation of a system protocol (logbook) for the traceability of activities
• It is possible to write an internal note to a participant
• Extension of the filter function to include the event period in the event list
• Default sorting of the event list adjusted - from old to new
• Definition of individual number ranges for invoice numbers enabled

Business events

• Preview function for events
• Enhancement to include attendee verification option in the event form
• You can choose between the options "Attendee verification (manual)" or "No attendee verification"
• Events without participants can be deleted
• Reminder e-mail for participants
• You can define how many days and at what time before the event date the participant should receive a reminder e-mail.
• Several contact persons can be specified for an event
• Speakers, contact persons and the event location can be stored for an event
• Integrated creation of participant certificates
• Bookmarking of events
• In the event list, the detailed view of the event and in the site user's profile, there is now an option to bookmark an event.
• Usability customisation: The order of the registration fields can be configured individually

Programmes

• In addition to events, programmes can now also be managed with Campus Events.

Multi-client capability

• Assignment of tasks is only possible within a client
• Only own tasks are displayed in the personal dashboard
• The invoice template can be customised for each client

• multi-day events are now displayed for the entire event period, even if the event has already started
• Fixed multiple selection error for self-created participant details
• If only one sponsor is entered, this is only displayed once at the event.
• Admin interface for traineeships: Optimisation of the filter function and marking of mandatory fields
• Adjustments to authorisations
• Optimisation of the date filter for orders in the admin interface
• Adjustment of recipient e-mail for circular mail dispatch
• Fixed an error when copying events
• Participant certificates can be generated again after initial creation
• Past events are no longer displayed in event snippets
• Tasks can now only be assigned to activated users
• Fixed text error in certificate template
• Edit / Anonymise participants - buttons work again

Tasks

• Campus Events is being expanded to include the functionality of tasks.
• This is the possibility to create and manage tasks in the admin interface.

Snippets

• Snippets make it possible to integrate event lists on websites with any management system.
• The integration takes place on the target website in the form of HTML and JavaScript. In the Campus Events admin interface, you can configure which data should be displayed for each snippet.

• Adjustments to authorisations

E-mail functions

• Every e-mail sent by the system can now be customised by the authorised person (e.g. admin). Available placeholders can also be used for this purpose, which the system fills itself accordingly when sending.
• Each e-mail can be changed by authorised persons
• FROM, TO, CC, BCC
• Subject
• Message text (RTE)
• Placeholder
  • <P_FIRSTNAME>
  • <P_LASTNAME>
  • <P_CUSTOM_1>
  • ...
• Sending e-mail attachments to participants

Multi-client capability

• One system, multiple clients. It is now easy to create individual clients in the backend. The user is also provided with information on which client they belong to.
• Separation of data
  • events
  • Participant
• Main client (admin)
  • More rights than other clients
  • Define centralised data
• Multiple clients per Campus Events instance
• Roles & rights per client are retained

Redesign event form

• Technical version upgrade of used components
• New styling in the backend
• Redesign of the event form for creating an event

Customised subscriber details

Maximum flexibility thanks to the ability to manage participant details. Since 2.18, it is now possible to create and use any fields (text field, selection field, etc.) for the registration of an event. The fields can be requested from the participant as a mandatory or optional field for each event.

• Types
  • Text line (single line)
  • Text field (multiline)
  • Checkboxes (0 from N)
  • Radio buttons (M from N)
• Validation
  • Length
  • e-mail
  • Regular expression
  • Value range

Jitsi Meet Integration

• Connection to Jitsi Meet video conference server
• Event formats: Face-to-face event, online event and mix
• Postpone events: original event refers to alternative date

Business events

• New input field "Event no." (= "Cost centre")
• New field "Customer no." (= "Customer number" (per customer))
• Copy with query
• Tax rate (VAT) selectable for each event

Business events

• New input field "Event no." (= "Cost centre")
• New field "Customer no." (= "Customer number" (per customer))
• Copy with query
• Tax rate (VAT) selectable for each event

Invoice / cancellation invoice (credit note)

• Major revision of invoices and cancellation invoices (PDFs)
• Address optimised
• Participant names are now displayed on the invoice
• The VAT rates are shown individually
• Individual (cancellation) invoice text

Name tags

• Zweckform Avery L4784* template integrated
• Zweckform Avery L4786* template integrated

Subscriber details

• Extension of participant details (work address, employed as, consent of superior)

User guidance / user interaction

• List view: Display of days for multi-day events
• Quick registration: Headline adjusted
• Error message with better texts
• Translation adapted (payment method)

Admin

• Delete price category is possible again
• Click on coloured number of participants works again
• When copying events, the references for information and attachments are now copied correctly

• Multilingualism
• Some HTML fields with superscript/subscript
• DSGVO > Update to data protection information

• Admin > Event overview > Pagination resets filter
• Admin > Backend menu > closes when clicking the "Add" button
• Admin > Event > Participants > Quick registration > are not displayed
• System > Configuration > Detailed view of multi-day events shows individual dates
• System > Configuration > Detailed view of multi-day events generates individual signature list
• System > Inconsistent login behaviour with RememberMe cookie
• API v2.3 > Times are not displayed if checkbox "Specify time" is inactive

Registration / Order

• During quick registration, information from the user profile is used and pre-filled in the form
• Information from the user profile is also pre-filled during the order process
• Input field "Country" now set to "Germany" by default
• "My orders" overview page expanded
• Optionally, the subheading of events can now be displayed on the list view

Admin functions / backend

• GDPR-compliant deletion of all participant data
• GDPR-compliant deletion of individual participant data
• Cancellation process for individual tickets and orders implemented incl. cancellation fees, reason for cancellation and creation and sending by email of credit notes as PDF attachment
• Display in the admin area adapted in various places
• Registration for events via quick registration can now be limited in time
• The date of registration / order is now displayed in the participant overview

System / automatisms

• Integration of Matomo (formerly Piwik) is now possible through configuration
• GDPR-compliant deletion of all invoices after the retention period (configurable)
• GDPR-compliant deletion of all emails after the retention period (configurable)

Interface to the website

• For events without a time, an additional feature is now transferred via the interface

• Various typos fixed
• All recipients are now selected again for circular mails
• System now closes past events automatically again
• Extended the scope of the Excel export for participants
• Fixed an error when editing page content
• Display of the dispatch status for circular mails corrected
• Fixed a bug in the "modified_at" field in the API

For visitors / participants

• The menu item "Shopping basket" is only displayed if there is something in the shopping basket
• Quick registration for events: If the event is free of charge, individual participants can register quickly. Participants without a user account must first confirm their e-mail address (double opt-in) for the registration to be valid. Otherwise the ticket reservation will be automatically cancelled after 24 hours.

Admin

• More overview: Speakers can now be categorised as internal or external
• More information: A free text label, e.g. "Last places available!" can now be displayed for events
• The list view of events now also shows the minimum number of participants and these are displayed in colour
  • red = minimum number of participants not reached or more participants than the set maximum
  • green = more participants than the minimum number of participants: event is taking place
  • orange = maximum number of participants reached: to organise a larger room if necessary

Search engine optimisation (SEO)

• OpenGraph for Facebook and Twitter
• Structured data schema.org "Event" stored for each event
• Canonical meta tag stored in the source code
• Alternative specification of the event location in the list view
• Automatic generation of the sitemap.xml file

Admin functions

• the participant can now be asked for catering (none, vegetarian, non-vegetarian)
• Admin can add participants (e.g. speakers) in the backend
• New role "Participant Manager" can only edit participants
• Internal note added to the event location
• Sending a test email
• Separate event lists for public and internal events
• Better differentiation between the "Event admin" and "Accounting" roles
• Different tax rates (VAT) per event

Admin

• Centralised management of sponsors incl. logo and link to website
• Sorting function for participant list
• Register participants via the backend
• Sending an e-mail to admin and orderer after ordering
• Search function for participant list and orders extended
• Speaker management improved
• Ticket optimised via smartphone (browser)

Admin

• PDF tickets are generated
• Ticket validation via smartphone, tablet or desktop directly via browser
• at the touch of a button: name badges on Avery Zweckform C32011TM-25 form
• Many small improvements

Admin

• Event contacts can now be managed centrally
• Improvements in the display of name badges, participant list and attendance list
• SEO optimisation with HTML META data
• and various minor improvements

Interface

• A hash value and the date of the last change are now transmitted for each event

Admin

• Enter and output optional contact options for the event
• Export of attendance list as PDF now possible
• Export of name badges as PDF now possible
• Export of participant list as PDF now possible
• Salutation field is now optional for order details
• The creation of an individual data protection notice is now possible via a free text field

Front end

• Show event details only if filled + pluralisation of labels
• Generalise information text when ordering / registering via e-mail / external URL

Admin

• Copy individual events
• Statistics on dashboard for individual events
• Frontend editing for page content
• Number of downloads increased to 4 + validation of uploads to PDF

system

• SEO optimisation: Instead of consecutive EventID in URL now speaking URLs

Frontend/Admin

• GDPR > Data protection information (#25160)
• You can add your individual details in a data protection notice provided by Brain Appeal.

Frontend

• List view - Event series: Display individual dates of the VA as individual dates in list view
• Template - Logo linked to main website / link in header to list view of Camus Events
• List view Show short description in the list view if it is filled
• List and detailed view: Event formats and target group: Individual elements with comma
• List and detail view: Format links more conspicuously (highlight more)

Admin

• Events - Rename / hide statuses

System

• Increase the frequency of automated status changes

Connection of external systems via API

TYPO3 Extension brain_event_connector This extension regularly reads events via the Campus Events API and imports the necessary elements (events, venues, organisers, speakers, etc.) on a defined page in TYPO3. Images and attachments of events are stored in the TYPO3 file system.

• Version 0.9 developed
• Compatible with TYPO3 CMS 8.0.x - 8.7.x

Frontend

• Events - list and detail view: event images optimised for web
• small bugfixes

adminhttps://hilfe.campus-events.com/release-notes/version-2-3/#admin

• Events - detailed view: Events can also be created without specifying the time / all-day events
• Events - detailed view: Validation of price variants

System interface

• Interface: Version 2.3 implemented

Frontend

• Template: Back link to the homepage of the university/provider
• Detailed view: (optional) display of price variants, even if "External system" or "Email" is selected

Admin

• Orders - list view: PDF generation of invoice > PDF icon
• Orders - list view: manual (renewed) invoice dispatch > envelope icon
• Events - list view: list display with filter for status. Default: only "active
• Template: Admin backend layout customised
• Events - detailed view: automatic jump to the point in the form where an error occurred during saving
• Events - Detailed view: Payment methods: Mandatory field check adjusted if external system or e-mail was selected
• Events - List view: Number of participants is only displayed if the order is processed via Campus Events. New column "Order process"

Ordering system

• Ordering process: PDF generation of invoice when ordering and dispatch by e-mail
• Automation: Status change to "completed" after the last date of an event

Front end

• Typo: "The tickets in the shopping basket are not yet reserved or booked."
• Typing error: "Register for event"
• List display: German dates on calendar page

Frontend

• If exactly one (1) active event is online: no list view but only the detailed view of this event
• Cookie hints
• Display of a maintenance page when system updates are carried out
• Subtitle of the event also visible in the frontend (detail page)
• Adaptation of the buttons for free events and €0 shopping baskets: "Add tickets to shopping basket" or "Register for event"
• Button from the list view to the detailed view: depending on bookable or not "More information" or "More information and book"

Admin

• Personalise tickets. New field available "Function in company"
• Export participant list with all content (CSV)
• Colour adjustments in the admin area

System

• Shortened checkout process for a) 0€ shopping baskets b) tickets without personalisation

Front end

• Validation of "Institution" and "Salutation"
• Typing error when ordering tickets: Tickets for this event are issued via a third-party provider
• Various typos

Campus Events first release